How to Interview for a Logistics Job

Interviews in this industry are not personality contests. The hiring manager is a working operator with a desk full of problems, and they are trying to answer one practical question: if I put this person in the seat, how long before they stop costing me time?

Everything below is in service of answering that question quickly and credibly.

Prepare the four things you will definitely be asked about

Before any interview, be able to speak fluently — without notes — about:

• Your commodities. What you have moved, and what was hard about it. Perishables and hazmat and project cargo are not interchangeable, and managers know it.
• Your lanes. Which ones you know at the level of carriers, transit realities, customs quirks and seasonal capacity — not which ones appeared on a shipment once.
• Your modal split. Roughly what share of your work was ocean, air, ground, rail. Be honest about the mix. Overstating air experience is easy to catch in ninety seconds.
• Your systems. Which TMS or forwarding platforms, how many years, and what you actually did inside them — bookings, rating, documentation, reporting, configuration.

These four are the standard qualification framework in freight recruiting. Volunteer them early rather than waiting to be asked. It signals you have done this before.

Answer the systems question properly

"Do you know CargoWise?" is not a yes-or-no question, even though it sounds like one. The manager is trying to size your ramp.

A weak answer: "Yes, I've used it."

A strong answer: "Four years in CargoWise One — daily on ocean export bookings, consol management and documentation, plus I built the operational reports our branch manager used. I have not touched the accounting side."

The second answer includes the limit. Naming what you have not done makes everything else you say more credible, and it prevents the very bad conversation where you get hired for a module you have never opened.

Have real numbers ready

Operators think in volume. Come with yours: files per month, TEU or tonnage, number of accounts you owned, gross margin you were responsible for, size of the team. "I handled a high volume of shipments" tells a manager nothing. "Forty to sixty ocean export files a month across twelve accounts, mostly Transpacific eastbound" tells them exactly where you fit.

Expect the failure question — and do not dodge it

Some version of "tell me about a shipment that went wrong" is nearly universal, because how you handle failure is most of the job. Rolled bookings, customs holds, missed cutoffs, damaged cargo, a customer who was promised something impossible by sales.

Answer it in four beats: what happened, what you did in the first hour, how you communicated it to the customer, and what you changed afterwards so it did not repeat. Managers are listening for whether you escalate at the right time and whether you tell customers bad news early. Candidates who claim nothing has ever gone wrong are either inexperienced or not being straight.

Know why you are leaving, and say it in one sentence

You will be asked. The answer should be short, forward-looking and free of grievance. "I have taken the ocean desk as far as it goes at my current branch and I am looking for a role with more lane ownership" works. A five-minute account of a bad manager does not, no matter how justified.

The same applies to gaps and short stints. Address them plainly in one line and move on. Defensiveness makes a small thing look large.

Interview them back

The questions you ask are read as evidence of how you think. Weak candidates ask about PTO first. Strong candidates ask about the work:

• What does the volume actually look like on this desk day to day?
• Which lanes and accounts would I own, and are they existing or something I would be building?
• Why is this seat open — growth, replacement, or a new function?
• What does the first ninety days look like, and what would success look like at six months?
• Who would I escalate to, and what is the split between operations and customer contact?
• How is the team structured, and what is the tenure like?

"Why is this seat open" is the most useful question on that list. A role that has turned over three times in two years is telling you something important, and you want to hear the answer before you accept, not after.

Handle the compensation conversation like an adult

Know your number before you walk in — base, and what total comp needs to look like including bonus or commission. Give a range with a floor you would actually accept. If you are working with a recruiter, let them run the negotiation; that is most of what you are getting from them, and having two people quote two different numbers is the fastest way to lose leverage.

The mechanics still matter

For video interviews: test the camera and microphone beforehand, sit somewhere quiet with light in front of you rather than behind, and look at the camera rather than your own image. For in-person: arrive early, bring printed copies, dress one notch above the office norm.

Send a short thank-you within twenty-four hours that references something specific from the conversation. Almost nobody does this. It costs four minutes and it keeps you in the front of the manager's mind while they are deciding.

The pattern behind all of it

Every strong interview in this industry comes down to the same thing: specific over general, honest about limits, fast on follow-up. Managers are not looking for someone who has done everything. They are looking for someone who knows exactly what they have done, says so clearly, and does not need to be chased.